ANNUAL PARISH / PARISH COUNCIL MEETING

COUNCILLORS ARE INVITED TO ATTEND MEMBERS OF THE PUBLIC ARE WELCOME

LOCATION MAYFIELD MEMORIAL HALL MEETING ROOM DATE 8th JUNE START 7pm FINISH 9pm

** THIS IS AN OPPOTUNITY FOR RESIDENTS OF MAYFIELD AND OTHER COMMUNITY GROUPS TO PUT FORWARD SUGGESTIONS FOR VILLAGE PROJECTS THAT THEY HOPE TO GAIN FINANCIAL SUPPORT . ALL SUGGESTIONS WILL

BE HEARD AND PUT FORWARD FOR CONSIDERATION. **

TO HEAR APOLOGIES FOR ABSENCES

AGENDA WILL BEGIN WITH ELECTION OF THE CHAIR AND VICE CHAIR

DUE TO AN ADMIN ERROR THE STATEMENT FROM THE CHAIR WILL BE REPORTED FOR A SECOND TIME.

THEN WILL FOLLOW REPORT ON THE PC BANK ACCOUNT.

TO PUT FORWARD CHEQUES FOR PAYMENT FROM SUPPLIERS.

VOTE ON THE AUDIT BEING SIGNED OFF AND THE AGAR APPROVED

TO NOTE THE FUTURE DATES FOR THE 26/27 MPC MEETINGS

AN EXPLANATION WAS REQUESTED AS TO WHY THE BUS STOP SEAT WAS MADE IN SCOTLAND WHICH THEN INCURRED A DELIVERY CHARGE OF £135.

TO RE-ADOPT THE FOLLOWING.— STANDING ORDERS /FINANCIAL REGULATIONS / RISK ASSESMENT.

COUNCILLORS DECLARATION OF INTEREST TO ANY AGENDA ITEM TO BE DECLARED.

TO UP HOLD. HONESTY / INTEGRITY / OPENNESS WITH ALL DEALINGS OF THE PARISH COUNCIL.

THE MEETING FOR THE 27th MAY 2026 DUE TO ILLNESS HAS HAD TO BE CANCELLED

NEW DATE WILL BE POSTED SHORTLY.

Sorry for any inconvenience.

MAYFIELD PARISH COUNCIL

ON THE 8th APRIL 2026 THERE WILL BE AN ANNUAL PARISH COUNCIL MEETING

COUNCILORS ARE INVITED TO ATTEND.. MEMBERS OF THE PUBLIC ARE WELCOME

LOCATION IS THE MAYFIELD CHURCH ROOMS START TIME 7pm FINISH 9pm.

THIS IS AN OPPOTUNITY FOR RESIDENTS OF THE VILLAGE AND OTHER COMMUNITY GROUPS TO PUT FORWARD SUGGESTIONS FOR VILLAGE PROJECTS THAT THEY WISH TO HOPEFULLY PROMOTE TO GAIN PC FINANCIAL SUPPORT. ALL SUGGESTIONS WILL BE HEARD AND PUT FORWARD FOR CONSIDERATION

THE AGENDA WILL BEGIN WITH ELECTION OF THE CHAIR & VICE CHAIR.

TO HEAR APOLOGIES FOR ABSENCE.

DUE TO AN ADMIN ERROR THE STATEMENT FROM THE CHAIR WILL BE REPORTED FOR A SECOND TIME.

THEN WILL FOLLOW FINANCIAL REPORTS ON THE PC BANK ACCOUNT.

TO PUT FORWARD CHEQUES FOR PAYMENT TO SUPPLIERS

TO VOTE ON THE AUDIT BEING SIGNED OFF AND THE AGAR APPROVED

TO NOTE THE 26/27 DATES FOR FUTURE MPC MEETINGS.

IT HAS BEEN REQUESTED THE REASONS FOR BUS STOP SEATING BEING MADE IN SCOTLAND TO HOPEFULLY BE MADE CLEAR.

TO RE-ADOPT THE FOLLOWING. STANDING ORDERS/FINANCIAL REGULATIONS/RISK ASSESSMENT

TO APPROVE AND SIGN THE AGAR

APPROVE AND SIGN THE ACCOUNTING STATEMENT

CONCILLORS DECLARATION OF INTEREST TO ANY AGENDA ITEM TO BE DECLARED.

HONESTY / OPENNESS / and INTEGRITY ARE FOREMOST IN THE PARISH COUNCIL.

ON THE 27th MAY 2026 THERE WILL BE AN ANNUAL PARISH COUNCIL MEETING

COUNCILORS ARE INVITED TO ATTEND.. MEMBERS OF THE PUBLIC ARE WELCOME

LOCATION IS THE MAYFIELD CHURCH ROOMS START TIME 7pm FINISH 9pm.

THIS IS AN OPPOTUNITY FOR RESIDENTS OF THE VILLAGE AND OTHER COMMUNITY GROUPS TO PUT FORWARD SUGGESTIONS FOR VILLAGE PROJECTS THAT THEY WISH TO HOPEFULLY PROMOTE TO GAIN PC FINANCIAL SUPPORT. ALL SUGGESTIONS WILL BE HEARD AND PUT FORWARD FOR CONSIDERATION

THE AGENDA WILL BEGIN WITH ELECTION OF THE CHAIR & VICE CHAIR.

TO HEAR APOLOGIES FOR ABSENCE.

DUE TO AN ADMIN ERROR THE STATEMENT FROM THE CHAIR WILL BE REPORTED FOR A SECOND TIME.

THEN WILL FOLLOW FINANCIAL REPORTS ON THE PC BANK ACCOUNT.

TO PUT FORWARD CHEQUES FOR PAYMENT TO SUPPLIERS

TO VOTE ON THE AUDIT BEING SIGNED OFF AND THE AGAR APPROVED

TO NOTE THE 26/27 DATES FOR FUTURE MPC MEETINGS.

IT HAS BEEN REQUESTED THE REASONS FOR BUS STOP SEATING BEING MADE IN SCOTLAND TO HOPEFULLY BE MADE CLEAR.

TO RE-ADOPT THE FOLLOWING. STANDING ORDERS/FINANCIAL REGULATIONS/RISK ASSESSMENT

TO APPROVE AND SIGN THE AGAR

APPROVE AND SIGN THE ACCOUNTING STATEMENT

CONCILLORS DECLARATION OF INTEREST TO ANY AGENDA ITEM TO BE DECLARED.

HONESTY / OPENNESS / and INTEGRITY ARE FOREMOST IN THE PARISH COUNCIL.

There appears to be some confusion as to the date and location of the AGM. some time’s referred to as Annual Parish Meeting.

A= (ANNUAL) (G= GENERAL) (M= MEETING) ANNUAL GENERAL MEETING FOR THE RESIDENTS OF MAYFIELD TO HAVE THEIR VOICES HEARD.

THIS MEETING WILL HELD ON THE 19th MAY 2026. LOCATION THE MAYFIELD CHURCH ROOMS START TIME 7pm,IT WILL BEGIN WITH A STATEMENT FROM THE CHAIR,THEN THE MEETING WILL BE OPEN TO THE RESIDENTS TO PUT ANY QUESTIONS TO THE MPC MEMBERS,PLEASE NOTE THAT ANY QUESTIONS WILL NOT BE ANSWERED ON THE NIGHT BUT WILL BE RECORDED AND ADDED TO THE NEXT MPC MEETING.

PLEASE ATTEND TO HAVE YOUR SAY AND PUT YOUR VIEW.

REGARDS MAYFIELD PARISH COUNCIL

https://1drv.ms/b/c/95bb1ac2e35fe0a5/IQDEC1y-pbVtQZQQw3oLEwLXAaXnKbV2fbGVe55WcQjPU6w

any one having problems with this link email me and I will send it to your email address

Regards Les. Mayfield Parish Council

YOU ARE INVITED TO ATTEND THE PARISH COUNCIL MEETING ON 27th MAY 2026

THE MEETING WILL BEGIN AT 7pm THE LOCATION AT THE MAYFIELD CHURCH ROOMS,CHURCH LANE MAYFIELD.

THE AGENDA WILLBE AS FOLLOWS

ITEM (1) VOTE IN CHAIR

ITEM (2) VOTE IN VICE CHAIR

ITEM (3) TO ANNOUNCE CANDIDATE FOR POSITION OF PARISH CLERK AND VOTE.

ITEM (4) TO PRESENT AGAR 24/25 FOR ACCEPTANCE.

THEN WILL FOLLOW THE MPC MEETING 27th MAY 2026 TO WHICH ALL COUNCILLORS ARE INVITED TO ATTEND

PUBLIC WELCOME

ITEM (1) TO ANSWER ANY QUESTIONS PUT FORWARD FROM THE AGM ON THE 19th MAY 2026

ITEM (2) VOTE ON ADOPTING CHURCH ROOMS AS REGULAR FORUM FOR PARISH COUNCIL MEETINGS

DAY TO BE DISCUSSED.

ITEM (3) IT HAS BEEN ASKED WHY THE BUS STOP SEAT WAS MADE IN SCOTLAND AND THEN SUBJECT TO

DELIVERY CHARGE OF £120,A REASONBLE EXPLANATION IS REQUESTED.

MPC MEETING TO TAKE PLACE 13th APRIL 2026

MAYFIELD VILLAGE HALL MEETING ROOM

START TIME 7pm FINISH 9pm

AGENDA

ITEM (1) BEEN REQUESTED THAT SIDS ( SPEED INDICATOR DEVICES)BE BACK ON AGENDA

been requested that the council consider finance for extra SID

ITEM (2) DEFRIBULATORS AND COST OF INSTALL

voted that the install cost for the village store and the church room be paid for by the PC

ITEM (3) PROGRESS ON BOOKCASE FOR VILLAGE BOOK SHARING

now the council can use odd job manpower the bookcase is now moving forward

ITEM (4) PUBLIC SPEAKING (15 mins)

it was mentioned that the footpath at Wallash is becoming a safety risk due to tree roots breaking through the surface, MPC to inform the east staffs council for them to action. It was also requested that the MPC bank balance be made public at the next meeting .

ITEM (5) UPDATE ON BUS STOP SEATING

the company that is pricing the bus stop seating is reviewing the quote as the old quote had expired

ITEM (6) NECCESSITY TO ALTER THE SMALL GRANTS POLICY??

the need to alter the small grants policy was voted on that it was not required to make alteration.

it was voted on that a sum of £500 be donated to Mayfield Church the vote was carried in favour.

ITEM (7) LATE INFORMATION RECEIVED ON £500 GRANT ISSUE,IT REQUIRES MORE DISCUSSION.

the latest information on the £500 grant awarded to FoM provided no positive grounds for requesting Police involvement. it was voted that the whole issue is now resolved in NO FURTHER ACTION being taken the vote was 3 in favour 1 against vote carried.

ITEM (8) WHO PAID FOR BOOKCASE AT MAYFIELD VICARAGE?

payment for the bookcase at the Mayfield Vicarage was not paid by the MPC, so does not belong to the PC.

ITEM (9) CHEQUE PAYMENTS TO BE MADE

there was two invoices presented for payment: Memorial Hall £56.00 hire of function room

Zurich Insurers £572.51p. PC liability insurance.

both presented to the Council members for approval..

ITEM (10) ANY OTHER BUSINESS TIME PERMITTING

relocation of meeting venue for the PC to be discussed at the next meeting

ALL ARE WELCOME

                                                        Apologies for absence one      

                                        MINUTES OF MEETING 2nd March 2026

                                                  MEMBERS OF PUBLIC 4

                             KEELING                                                     MAYFIELD PARISH COUNCIL 

                                                        Apologies for absence one      

                                           MINUTES OF MEETING 2nd March 2026

                                      THOSE PRESENT Cllrs.KEELING /HARRISON

BOURA/ TUNSTALL 

                                       S. SANKEY ESBC                       

                                                       MEMBERS OF PUBLIC 4

=============================================

 ITEM .(1) to receive apologies  one received Cllr. Murfin

 ITEM .(2/3)

 Concerns raised in public arena of the state of grass verges and road side’

It was also mentioned that the daffodils had been destroyed by the excavation

to allow the required work to go ahead.

Cllr.Harrison mentioned that he had spoken to the contractors doing the work 

and they  assured him that the verges etc would be reinstated once the works were completed

Chair to send a letter to the contractor requesting that daffodils be replaced,the PC is prepared to supply the man power for planting them.

It was also mentioned of the weeds etc still growing on the bridge,the chair did explain that he sent an email to the ESBC requesting that these be attended to as they were becoming a risk factor,he did receive a reply from the ESBC who stated that they had raised a works order,the situation has not changed,other than the weeds are now more pronounced. Chair agreed that he would once again send an email to ESBC. 

ITEM.(3)

Discussion on remembrance flag replacement,it was decided that the MPC would donate towards the cost of a replacement flag,it was suggested that the old flag be displayed at a location yet to be decided. 

ITEM. (4)

The situation with the bank is now progressing,there is still more to do but we now have a better understanding of the balance held by the PC and better control regards it.

Accusations were made that obstacles were put in place to try and deny access, and that Cllr.Bioura had lost her pin number,but the bank said no such request for a replacement pin was made,this situation continues but now control is back with the MPC.

ITEM. (5)  donation to replacement boilers at the church .

It was put forward by Cllr.Boura that the donation could not be made as the policy for grants did not allow it,this was challenged by the chair who read out the small grants policy to the room,after which Cllr.Boura forwarded a motion for the small grants policy to be reviewed it was agreed that this would take place and IF alteration were required it would be done.

ITEM.(6) to discuss website and renewal of contract.

ITEM.(7) reference £500 given over to group called (friends of mayfield),it was argued that this amount should be returned to the MPC as it has never been used for the purpose that it were given,documentation was supplied by Cllr.Harrison documentation was from the auditors Topliss 

who suggested that this money was given to an individual and so was against the policy regarding grants,and so they suggested that this money is to be returned. Many opinions followed this statement and it was suggested that the whole matter be brought to the attention of the Police,this was voted on with three in favour Cllrs. Harrison/Keeling/Tunstall and one against Boura.

ITEM.(7) Public participation, the chair tried to explain that when he first took over as chair he decided that the only way forward was to be straight open and honest and so tried to involve the public more and letting them express their opinion freely, this over the months has been taken advantage of and now it is deemed necessary to re-introduce public participation, a time limit to the public having a say which is back to 15 minutes after which no further comments unless requested for from the MPC will take place.

AOB (any other business) was a further attempt by the chair to promote openness and honesty

although told that this could not be done it was introduced and will remain until times that it is abused. OPENNESS / HONESTY / INTEGRITY must  be the way forward.

It was requested that the issue with the SIDs (speed indication device) be entered to the next agenda.

                                                 MEETING CLOSED AT 8.30pm

                           Followed by a confidential matter for the MPC                   

=============================================

                                        

 

Accusations were made that obstacles were put in place to try and deny access, and that Cllr.Bioura had lost her pin number,but the bank said no such request for a replacement pin was made,this situation continues but now control is back with the MPC.

ITEM. (5)  donation to replacement boilers at the church .

It was put forward by Cllr.Boura that the donation could not be made as the policy for grants did not allow it,this was challenged by the chair who read out the small grants policy to the room,after which Cllr.Boura forwarded a motion for the small grants policy to be reviewed it was agreed that this would take place and IF alteration were required it would be done.

ITEM.(6) to discuss website and renewal of contract.

ITEM.(7) reference £500 given over to group called (friends of mayfield),it was argued that this amount should be returned to the MPC as it has never been used for the purpose that it were given,documentation was supplied by Cllr.Harrison documentation was from the auditors Topliss 

who suggested that this money was given to an individual and so was against the policy regarding grants,and so they suggested that this money is to be returned. Many opinions followed this statement and it was suggested that the whole matter be brought to the attention of the Police,this was voted on with three in favour Cllrs. Harrison/Keeling/Tunstall and one against Boura.

ITEM.(7) Public participation, the chair tried to explain that when he first took over as chair he decided that the only way forward was to be straight open and honest and so tried to involve the public more and letting them express their opinion freely, this over the months has been taken advantage of and now it is deemed necessary to re-introduce public participation, a time limit to the public having a say which is back to 15 minutes after which no further comments unless requested for from the MPC will take place.

AOB (any other business) was a further attempt by the chair to promote openness and honesty

although told that this could not be done it was introduced and will remain until times that it is abused. OPENNESS / HONESTY / INTEGRITY must  be the way forward.

It was requested that the issue with the SIDs (speed indication device) be entered to the next agenda.

                                                 MEETING CLOSED AT 8.30pm

                           Followed by a confidential matter for the MPC to discuss.   

                                                        Apologies for absence one      

                                           MINUTES OF MEETING 2nd March 2026

                                      THOSE PRESENT Cllrs. HARRISON / KEELING  

                                      BOURA / TUNSTALL.Cllr.S. SANKEY ESBC                       

                                                       MEMBERS OF PUBLIC 4

=============================================

 ITEM .(1) to receive apologies  one received Cllr. Murfin

 ITEM .(2)

 Concerns raised in public arena of the state of grass verges and road side’

It was also mentioned that the daffodils had been destroyed by the excavation

to allow the required work to go ahead.

Cllr.Harrison mentioned that he had spoken to the contractors doing the work 

and they  assured him that the verges etc would be reinstated once the works were completed

Chair to send a letter to the contractor requesting that daffodils be replaced,the PC is prepared to supply the man power for planting them.

It was also mentioned of the weeds etc still growing on the bridge,the chair did explain that he sent an email to the ESBC requesting that these be attended to as they were becoming a risk factor,he did receive a reply from the ESBC who stated that they had raised a works order,the situation has not changed,other than the weeds are now more pronounced. Chair agreed that he would once again send an email to ESBC. 

ITEM.(3)

Discussion on remembrance flag replacement,it was decided that the MPC would donate towards the cost of a replacement flag,it was suggested that the old flag be displayed at a location yet to be decided. 

ITEM. (4)

The situation with the bank is now progressing,there is still more to do but we now have a better understanding of the balance held by the PC and better control regards it.

Accusations were made that obstacles were put in place to try and deny access, and that Cllr.Bioura had lost her pin number,but the bank said no such request for a replacement pin was made,this situation continues but now control is back with the MPC.

ITEM. (5)  donation to replacement boilers at the church .

It was put forward by Cllr.Boura that the donation could not be made as the policy for grants did not allow it,this was challenged by the chair who read out the small grants policy to the room,after which Cllr.Boura forwarded a motion for the small grants policy to be reviewed it was agreed that this would take place and IF alteration were required it would be done.

ITEM.(6) to discuss website and renewal of contract.

ITEM.(7) reference £500 given over to group called (friends of mayfield),it was argued that this amount should be returned to the MPC as it has never been used for the purpose that it were given,documentation was supplied by Cllr.Harrison documentation was from the auditors Topliss 

who suggested that this money was given to an individual and so was against the policy regarding grants,and so they suggested that this money is to be returned. Many opinions followed this statement and it was suggested that the whole matter be brought to the attention of the Police,this was voted on with three in favour Cllrs. Harrison/Keeling/Tunstall and one against Boura.

ITEM.(7) Public participation, the chair tried to explain that when he first took over as chair he decided that the only way forward was to be straight open and honest and so tried to involve the public more and letting them express their opinion freely, this over the months has been taken advantage of and now it is deemed necessary to re-introduce public participation, a time limit to the public having a say which is back to 15 minutes after which no further comments unless requested for from the MPC will take place.

AOB (any other business) was a further attempt by the chair to promote openness and honesty

although told that this could not be done it was introduced and will remain until times that it is abused. OPENNESS / HONESTY / INTEGRITY must  be the way forward.

It was requested that the issue with the SIDs (speed indication device) be entered to the next agenda.

                                                 MEETING CLOSED AT 8.30pm

                           Followed by a confidential matter for the MPC to discuss.